Contingent workers are essential for many businesses, but managing them can quickly become too complex. Imagine a fast-growing company that uses a large number of freelance, contractors and temporary employees. Each worker has different payment terms, work schedules and compliance needs. Without a clear system, it's easy to lose track, resulting in missed deadlines, unexpected costs and compliance risks. That’s where a Vendor Management System (VMS) steps in. 

What is a VMS and Why You Need One?

A VMS (Vendor Management System) is a software platform designed to simplify contingent workforce management, from sourcing to tracking performance, saving you valuable time and effort.

For companies that rely on contractors, and temporary staff , a VMS ensures seamless operations, providing full visibility and control over your external workforce to keep everything organized and on track.

What Makes Wiggli’s VMS Stand Out?

Managing the external workforce doesn’t have to be complicated. At Wiggli, we simplify the precess with a powerful combinaison of Vendor Management System (VMS) and a Freelance Management System (FMS). While our VMS streamlines contractor and supplier management, our FMS ensures smooth and efficient handling of freelancers. Together, they create a unified platform that keeps your workforce operations organized, efficient, and adaptable. Here’s our way to make the most of it:

1. Source

Finding the right talent is the foundation of any successful project. With Wiggli’s VMS, you can open calls for tender to your preferred suppliers, access Wiggli’s extensive network, or even your private database of freelancers through our integrated FMS. Our intelligent matching tool ensures you quickly identify the best skills for your needs, compare options, and confidently choose the right candidates.

2. Launch

Once you’ve selected your providers, launching assignments is seamless. Wiggli ensures that all providers are validated to minimize risks and enhance security. You can grant permissions easily, simplifying workflows and collaboration for all parties. Whether you prefer to negotiate your own contracts or use our simplified management system, Wiggli makes the process stress-free and efficient.

3. Pay

Wiggli makes payment processing simple and efficient. With features like self-billing, single mandates, and ERP integration, we help reduce administrative tasks. Our customizable timesheets ensure payroll accuracy, and secure payment processing guarantees smooth and reliable transactions, whether you're working with suppliers or freelancers.

4. Manage

Wiggli simplifies provider management by allowing you to validate assignments, track progress with a kanban board, and collaborate through real-time messaging and scheduling. Maintain high-quality standards by monitoring supplier performance and managing bids, while using tiering options to prioritize top performers and filter out underperformers for better project outcomes.

5. Analyze

Turn data into decisions. Wiggli gives you deep insights into workforce costs, performance, and project efficiency. Use analytics and reporting to optimize your operations, refine processes, and focus on what delivers the best results, helping you remain competitive and innovative.

3 Reasons Why Companies Trust Wiggli’s VMS for Workforce Success

• We Disrupt the Pricing model: 

Traditional percentage-based pricing is outdated and no longer the best way to deliver value. At Wiggli, we’ve switched to a fixed subscription model, offering better cost control and predictable budgeting. Unlike percentage-based pricing, where costs increase as your workforce grows, our subscription fee remains the same. This ensures that we are focused on providing value, not driving up costs, and creates a true partnership that benefits both sides.

• We Provide Complete Visibility and Control Over Your Workforce

Wiggli’s VMS gives you full visibility and control of your contingent workforce, enabling data-driven decisions that improve efficiency and reduce costs. By automating administrative tasks such as onboarding, compliance, and performance tracking, we free up your resources so you can concentrate on growth and innovation.                                                                                                                                                                            

• We Offer Built-in Compliance and Scalable Flexibility

Our platform reduces legal risks by ensuring all suppliers meet your compliance standards. It also provides access to a diverse network of service providers, streamlining procurement and increasing efficiency. Flexible and scalable, our solution adapts to your evolving workforce management needs, helping you stay ahead of the competition in any market.

Thinking about a VMS Platform?

Start with Wiggli today and see the difference in your workforce management. Book your first call or try our free trial to discover how our platform can simplify processes, reduce costs, and improve overall efficiency.