Position Overview:

This role operates as a vital link between senior management and internal as well as external stakeholders, ensuring a seamless administrative flow and positive customer experience. The Executive Administrative Coordinator represents the interests of senior management and upholds the confidentiality of all related matters.

• Administrative Support: Manages and prioritizes senior management’s schedules, coordinates travel logistics (including expense reporting and visa/passport arrangements), and oversees daily office administration.
• Information & Document Management: Gathers, analyzes, and prepares information for official correspondence, reports, memos, speeches, presentations, and announcements, ensuring accuracy and relevance.
• Communication Liaison: Facilitates communication between senior management, employees, clients, vendors, media, and the public, acting as a reliable point of contact for inquiries and requests.
• Records Confidentiality: Maintains secure and organized management records and files while monitoring expenditures to ensure adherence to established budgets.
• Reporting & Coordination: Prepares and submits periodic management reports. Independently handles tasks such as document drafting, correspondence review, scheduling, meeting arrangement, and minute taking.
• Resource for Team: Serves as a knowledgeable resource for less experienced colleagues, supporting efficient office operations.
• Other Duties: Performs additional projects and assignments from senior management as needed.

Main Requirements:

• 1-2 years of experience in logistics or related administration
• Bachelor’s degree in Industrial Engineering, Business, or a relevant field
• Fluency in both English and Arabic
• Proficiency in MS Office with particular strength in Excel

We are looking for candidates who excel in fast-paced, dynamic environments and can confidently support senior management while upholding a professional and discreet manner. The ideal person thrives on enabling others' success, enjoying both strategic thinking and hands-on support to ensure seamless office operations.

• Proactive and Resourceful: Anticipates the needs of leadership and takes initiative to resolve potential issues before they arise, demonstrating a service-oriented mindset.
• Organized and Detail-Oriented: Maintains order in complex schedules and information flows, showing exceptional attention to accuracy and deadlines.
• Discreet and Trustworthy: Handles confidential information with absolute integrity, consistently maintaining professional standards.
• Strong Communicator: Fluent in both English and Arabic, effectively bridges communication between senior management, coworkers, and external contacts, and is adept at written and verbal correspondence.
• Interpersonal and Diplomatic: Possesses strong relationship-building skills, able to work with colleagues at all levels and handle sensitive situations with poise.
• Analytically-Minded: Comfortable analyzing data, preparing presentations, and supporting management decisions with well-organized, clear information.
• Technologically Proficient: Brings well-developed MS Office skills, especially in Excel, to efficiently manage documentation, reports, and workflow processes.
• Educational Background: Holds a bachelor’s degree in Industrial Engineering, Business, or a related field, and has foundational experience within logistics, applying knowledge to real-world administrative scenarios.
• Supportive Leadership: Ready to serve as a helpful resource for less-experienced colleagues, fostering a positive and collaborative team environment.

We value candidates who adapt quickly, demonstrate independent judgment, and consistently strive for excellence in all interactions on behalf of senior management.